Xenia Community SchoolsFocused on Child-Centered Excellence

Dear Parents,

Welcome to Xenia Community Schools! Health Services is excited about the start of your child’s  school year.  Please review the following information and complete any forms in this packet that are applicable to your child. Please reach out to your school’s nurse if you have any questions.

1. Your child’s up to date shot record per Ohio Department of Health requirements is required prior to the first day of school. Please contact your physician or Five Rivers Greene County Health Center: 708-3400 to schedule an appointment for immunizations if you do not have a physician. (See Immunization Summary for School Attendance). 
   
2. A Request for the Administration of Medication at School form signed by the doctor and a parent for the new school year is required if your child will take medication while at school. You will need a form for each medication.  This form is required for all medications- prescription or over the counter, including cough drops. The form must be reviewed by a licensed nurse prior to being administered at school.
   
3. Health services will be conducting routine vision screenings. To help us determine if your child needs to be referred directly to an eye care specialist, please complete the Hearing and Vision Screening Requirements  form.  
   
4. Please turn in any medical records pertaining to your child’s care at school. An Authorization to Release Confidential Information form should be completed by a parent if there is a need for the school to communicate directly with your child’s healthcare provider. 
   
5. Please keep Final Forms updated with up to date medical information. Medical changes over the school year need to be addressed with clinic staff if it will impact care at school.
   

Health and Safety Facts     
Dress your child for safety and comfort. No strappy sandals, slip on sandals, or heels. Safe gym shoes with velcro are the best. Consider dressing in layers. 

Teach your child to sneeze into their elbows and use tissues.

Practice good handwashing techniques to include washing with soap vigorously after playing outside, being around animals, going to the bathroom, after blowing their nose and before eating. Handwashing is the best defense against disease. 

Make sure all possible pick up adults are listed in Final Forms. 

Take time to review the When to Keep Your Child Home from School document.

Hearing and Vision Screening Information: 
We will be administering vision and/or hearing screenings to all preschool, kindergarten, 1st, 3rd, 5th, 7th, 9th and 11th grade students every school year.  We will also screen students who are new to the district and students who failed a vision or hearing screening the previous school year or based upon parent/teacher recommendations.

Why is it important to have your child’s hearing and vision screened?

• Hearing and vision are important for speech, language development, reading and learning.
• Screenings can detect if your child needs further hearing or vision testing.
• Even if your child has passed a hearing or vision screening previously, their hearing and vision can change.
• Hearing and vision problems can be related to medical problems.
• Hearing and vision loss are invisible and a child may appear to not be paying attention.

• Observation 
• Monocular Distance Visual Acuity 
• Stereopsis test (depth perception)
• Color deficiency test 

• Audiometry - Screening of hearing acuity.